AI Front Desk — Bookings + Reminders

Cut no-shows in half.
Book appointments 24/7.

AI handles every booking inquiry, sends smart WhatsApp reminders, follows up on no-shows automatically. Built for clinics, dental offices, salons, spas, and gyms.

50%Fewer No-Shows
24/7Booking
WhatsAppReminders
10 minSetup
No-show recovery calculator

How much do no-shows cost you?

Empty appointment slots are dead revenue. Let's calculate yours.

appts/mo
₹avg ticket
%
Revenue BlueAI recovers for you
₹0
That's ₹0/year in saved appointments
No-shows today (your current rate)0/mo
No-shows with BlueAI (cut in half)0/mo
Extra bookings recovered0/mo
BlueAI plan recommendedFront Desk Starter ₹3,499/mo
What your AI front desk does

Three jobs. One AI.

Books appointments. Sends reminders. Recovers no-shows. All automatic.

📅

Books 24/7

Customer asks via WhatsApp at 11 PM — AI books, confirms, sends details. You wake up to a full calendar.

⏰

Smart Reminders

24h reminder, 2h reminder, "1 hour before" nudge. All on WhatsApp. Customers actually show up.

🔄

Easy Reschedules

Customer running late or can't make it? They reply, AI rebooks instantly. No phone tag.

🩺

Multi-Staff Calendar

Each doctor / stylist / trainer has their own slots. AI knows who's free when, books accordingly.

📍

Multi-Location

Pune + Mumbai? AI asks which one, books at the right location. Single dashboard.

⭐

Post-Visit Follow-Up

Auto "How was your visit?" message + Google review request. More 5-star ratings, more new customers.

The booking flow

From inquiry to confirmed in 30 seconds

1

Customer asks

"Do you have a slot tomorrow at 3?" — via WhatsApp, phone, website chat, or Instagram DM.

2

AI checks calendar

Real-time availability across staff, services, locations.

3

Confirms instantly

"Booked! Tomorrow 3 PM with Dr. Sharma. Address: ..." Confirmation in WhatsApp.

4

Auto-reminds

24h + 2h before. After visit: thank-you message + review request.

Common questions

Answers

Does this work with my existing calendar?
Yes — 2-way sync with Google Calendar and Outlook 365. Appointments created in BlueAI appear in your calendar instantly. Block off times in Google → BlueAI won't book those slots.
How do reminders actually reduce no-shows?
Three reminders (24h, 2h, 1h) via WhatsApp — which has a 98% open rate vs SMS at 20%. Customers can reschedule with one reply. Real-world data: clinics see 40-60% reduction in no-shows within 30 days.
Can different staff have different schedules?
Yes. Each staff member (doctor, stylist, trainer, etc.) has their own calendar, services, working hours, and break times. Customer picks the staff, AI books accordingly.
What if my customer doesn't use WhatsApp?
Reminders also go via SMS and email automatically. Phone-based confirmation calls available on Pro plans.
Does it work for multiple locations?
Yes — Growth and Pro plans support 3 to 25 locations. AI asks which location during booking, manages staff per location, separates analytics.
How do I track no-show recovery?
Dashboard shows: today's bookings, no-shows, rescheduled, cancelled. Month-over-month no-show trend. ROI calculation built in.

No more "they didn't show up".

3-month trial. Cancel any time. Setup in 10 minutes.